Lake of the Pines
Purpose and Definitions
1 Purpose. The purpose of the Tennis Club is to
develop and promote full utilization of the tennis facilities through
individual participation, social league play as well as encourage tennis for
all skill levels and build community involvement.
Section2 Definition. “Good Standing” means that a member is
current in the payment of the annual club membership dues.
1 Tennis Club Membership is open to any member (18 years or
older) of the Lake of the Pines Association.
Section2 Dues are
payable per household January 1st of each year and are delinquent after January
31st. A new member who joins
the Tennis Club after August 31st will receive a 50% discount on
Section3 Lifetime Membership is awarded to a member who no longer
plays tennis and has contributed significantly to the club. These members do not pay dues and have full
voting authority. They may be nominated
by any club member for consideration and are selected by the executive board.
membership Meetings shall be held as scheduled by the executive
a) Only members in good standing are
eligible to vote;
b) All members of the household are
eligible to vote;
c) A quorum shall consist of a simple
majority (51%) of members present at the general meetings.
Section2 Executive Board
Meetings shall be held prior to the general membership meetings.
Section1 Officers. The elected officers of the club shall be a
President, Vice President, Secretary and Treasurer.
Section 2 Duties
of the Elected Officers:
a) Presides at all executive board and
general membership meetings;
b) Appoints directors.
a) Assists and supports the president in
all activities during the year, and acts in his/her behalf when absent;
b) Verifies that all members playing in
leagues have a current tennis court key.
a) Records the minutes of all proceedings
of the executive board and general membership meetings;
b) Processes all correspondence.
a) Receives and deposits all monies,
including dues, and maintains an accurate record thereof;
b) Pay bills as authorized;
c) Presents a Treasurer’s Report at each
d) Prepares and has available an annual
and Election of Officers
Section 1 Nomination
a) The current president shall appoint a
nominating committee, consisting of three members in good standing, no later
than the 15th of September each year;
b) The committee shall present a minimum
of one name for each office to the membership at the October meeting;
c) Candidates must be members in good
d) Nominations may be made from the floor
at the October meeting.
Section 2 Election
a) A majority of those present at the
October meeting is required to elect any officer, except as noted in (b) below;
b) If there is only one nominee for each
office, the slate may be elected acclamation.
Section3 Term of Office shall be for one year beginning at the
installation ceremony in November.
Section4 Vacancies of Office. A vacancy of an
office shall be filled by a majority vote of the remaining officers for the
balance of the term.
Section1 Composition. The executive board shall consist of the
elected officers and directors appointed by the president.
Sections 2 Specific Duties and Powers
a) Establish annual membership dues;
b) Establish fees for league and
c) Authorize the expenditure of the
necessary funds to fulfill the specific purpose of the club as defined in Article I Section 1;
d) Establish a meeting schedule for the
Section3 Limitation of Powers. The executive board shall not authorize the
expenditure of more than twelve hundred fifty dollars ($1250.00) for any one
activity or item without vote of the general membership.
Section1 Establishment of Directors. The president shall appoint directors to
accomplish the club’s purpose. The
following Directors shall be
considered as a minimum, and additional directors may be appointed, as the
president and executive board deem necessary;
Notifies the membership of meetings and
a) Prepares and maintains membership
b) Provides new members with club
c) Encourage new members.
a) Assigns organizers and presides over
social activities within the club;
b) Maintains an inventory of club supplies
for social events.
and organizes tournaments and/or tennis trips;
community-wide social tennis.
Section1 League and Tournament Play. All players must be a member in good
standing. All league substitutes must be
members of the Tennis Club.
Section 2 Amendments
a) All proposed amendments to the Bylaws
shall be presented to the general membership, to be voted upon at the following
b) Amendments to the Bylaws may be made by
a 2/3 vote of those present at a regular meeting.
Reviewed and revised July 2004
Approved by the Tennis Club October 2004
Reviewed by the Tennis Club Executive Board October 2008
Reviewed and revised January 2009
Reviewed and revised October 2013
Reviewed and revised November 2014